Wednesday, July 13, 2016

Are You Playing Evernote?

If you haven't heard about or tried Evernote, you can probably ask your kids.

This Silicon Valley company made a big splash in schools when many teachers from middle school through high school adopted it as a favorite online study tool for students.

If I just told you what it does, you might not be impressed, or you might wonder what it offers that you don't already have. But when you talk to advocates for this note-taking and organizing tool, you might get the impression that there's a lot going on.

So here's what it's all about...

Monday, March 14, 2016

Be Not Afraid of This Cloud

We've talked here about the Cloud before and it's likely that we'll be talking about it again. Whether you're ready for it or not, no other advance in business computing has had this big an effect since the dawn of the Internet in business.

So if you want to get ahead of the curve, and be ready for a technology that empowers your business, this is a good time to talk about it. We talked earlier about the what the cloud really is. It's most certainly more than just a decision about whether you'll put your business documents on Google Docs, or store your backups on Dropbox servers. Those are just the leaky edges of a trend that will engulf IT strategies for at least a decade.

Here's how to think about the cloud...

Monday, December 21, 2015

About Cloud Storage

What do you know about Cloud Storage? Everyone is talking about it, some people are using it, some aren't sure if they are, and as with any major shift in technology or computing, there's a lot of folklore and wives tales swirling around the concept. So let's talk about it straight.

Straight Talk

The questions on everyone's lips are, "Is it safe to use cloud storage," and "how will this change what I do when I save documents and media files," and "which cloud storage choice is best for me?"

In the first place, when we talk about cloud storage, we're actually talking about a place in some company's data center where your data resides. This is in contrast to your own hard drive in your own safe, secure home computer or home office.

But is it safe? Cloud storage seems to put your data out of your reach, and in someone else's control. How can that be good? On the other hand, just how safe is your data on a hard drive at home? Let's tell the truth about that first.

Tuesday, November 3, 2015

Email Has Failed Us - What To Do Now?

It's been a long time for most of us since email was something other than a depressing form of slavery in our work and social lives.

Either we receive too much unsolicited and irrelevant email for us to find the useful messages, or we chain ourselves to an hour or more each day answering correspondence just to keep the pile from growing out of hand.

From the other side, it's also become common for us to send a carefully crafted message to someone and discover that they have only scanned it briefly, or that they've never even seen it in the blizzard of messages they receive. And heaven help us if they are trying to manage both work and personal email accounts separately.

I used to teach a micro-class in productivity that addressed some of this and offered tactics to keep the email pile to a manageable level. (Okay, I still teach the class, but I think the focus will begin to change.) We can talk all day about tactics, and maybe even adopt some of them as habits, but the root cause will not disappear.

There is good news however!

Thursday, October 29, 2015

Google Contacts Beta

Dear Google Friends,

The new Contact interface is terrible. Please understand that I'm a strong advocate for Google - some would call me a fanboy. I really want Google to succeed and to demonstrate that a corporation can grow large and successful without turning to evil. rolodex

BUT -- the new contacts subsystem is terrible. It's sluggish, it's inconvenient, it's often inexplicable, and it's absolutely NOT an improvement on the very functional and completely satisfactory predecessor that was once integrated with Gmail.

Monday, July 6, 2015

Gamification - We're Not Playing Here

In retrospect I'm not sure why, but I kind of expected a bit more from this article at ELearning Industry -- Gamification Benefits in Workplace Training"

The title drew me in. I was hoping that it would offer some lucid and effective arguments to the instinctive (and sometimes subconscious) resistance to gamification in corporate learning system design.

Instead, the article's primary thesis seemed to be, "people play games anyway, so just give in -- and besides, it's fun!"

This really misses the point.

Wednesday, June 24, 2015

How You Manage Passwords

Okay now, tell the truth.

With all the passwords you have to manage just to do your job and stay in touch with friends and family, you cannot possibly have a separate password for every account you manage, can you?

Some systems want you to have the password be a certain length, some want you to use at least one digit and one special character, (but it can only be from a certain subset of acceptable characters,) and some insist that you change the password on a periodic basis.

So you do what almost all the rest of us do. You use a standard personal password for most of your trivial accounts (like the Hilton Honors program and the Starbucks rewards program and your local gardening community forum site), and something special and (hopefully) secure for your online banking or your important social media accounts. But even with that strategy,  it's unlikely that you can keep all those passwords in your memory. So you write it down somewhere, don't you?!

Yes you do! Even the more progressive companies that require you to maintain credentials are beginning to acknowledge this age-old fact. No security system is stronger than the Post-It™Note.

So what are your alternatives? There are two. We'll talk about one today because it's something that's completely within your control